Notice to Mariners

Notice To Mariners No. 002 of 2022 - COVID 19 Special Procedures



MARINERS ARE HEREBY ADVISED that, following the outbreak of the Coronavirus (Covid19), the UK Department for Transport, in consultation with Public Health Wales, has issued updates on the spread of the virus and guidelines ( for the steps necessary to prevent the spread of the virus.  In addition, the International Chamber of Shipping has issued updated COVID-19 guidelines for protection of Seafarers  (  


In support of these revised guidelines, the following COVID 19 guidelines and requirements remain in force while the Covid 19 pandemic remains a concern and content of this NtM should be followed by all vessels calling to the terminals, berths, anchorages, moorings and jetties within the Port of Milford Haven.



Maritime Declaration of Health

1.  MARINERS ARE HEREBY ADVISED that, information and guidance regarding the Wuhan Novel Coronavirus as it relates to vessels calling at the Port of Milford Haven should be obtained from the Milford Haven Port Health Office (MHPHO) at:


Pembrokeshire County Council.

Tel: 01437 776390


2.  To enable the MHPHO to monitor vessels and crews coming into the Haven, Masters and their Agents must ensure that all the necessary pre-arrival information, including a Maritime Declaration of Health, is sent to MHPHO prior to vessels arriving, especially if crew changes are anticipated during their stay.  Further information on the reporting requirements for vessels can be obtained from MHPHO.



COVID-19 and Pilot Declaration of Health

1.  MARINERS ARE HEREBY ADVISED that, during the Coronavirus (COVID19) pandemic, Masters of vessels may require the Pilot to complete a Pilot Declaration of Health Form prior to board.


2.  To assist with such requests the Port of Milford Haven wishes to make the following known to all vessels. All Pilots assigned to work on any given day (normally 3 pilots on roster each day) are all following Government and Port procedure regarding Self Isolation and Social Distancing if necessary.


3.  Pilots, as with all Port employees, who are showing, or cohabiting with anyone showing symptoms of COVID19 will not be in work but following government and Port directions and at home self-isolating.


4.  Masters requiring reassurance of this fact, can, following the master / pilot exchange regarding boarding position and ladder arrangements ask the pilot the questions per the vessel’s own pilot declaration of health. In order to keep the VTS working channel clear, the Port requests that any such exchange takes place of VHF Ch11.


5.  On boarding, a virtual signing of the Master/Vessel Declaration can take place during the Master Pilot Exchange.


6.  If the completion of a paper declaration is required then it is the intention of the port to use the port’s own form to prevent confusion, (see point 7), however the need for hard copies could result in pilot boarding delays while this administrative task is undertaken.


7.  Pilot Declaration of Health Form (updated) (Click Here



Special Procedures For Pilot Embarkation 

Responsibility for carrying out the following Pilot Boarding Special Procedure rests with the vessel’s master assisted by the shipowner and local ship agent as appropriate. 


Pilot Boarding Special Procedure:


      1. All vessels must have submitted the required Maritime Declaration of 
       Health and Port Control confirmed by VHF as per Ops Memo 2. 


       2. The nominated pilot may be required to provide a Pilot’s Medical 
       Declaration (either written or verbal) to the Master/ Agent prior to 


       3. Where possible, one hour before the pilot embarkation time, 
       non-essential crew should remain clear of the designated route from the 
       pilot embarkation point (either pilot ladder, accommodation ladder etc.) to 
       the wheelhouse, especially where the route is within enclosed spaces.  


       4. Immediately prior to pilot embarkation, all surfaces and equipment in 
       the wheelhouse, or on the bridge wings, that the pilot may touch must be 
       cleaned with a suitable cleaning solution.  


       5. The wheelhouse, where possible, should remain well ventilated via 
       the opening of external doors or windows where possible. Where a closed 
       ventilation/ air conditioning system is fitted the Master must confirm this is 
       drawing fresh air from outside rather than re-circulating. 


       6. All crew at the embarkation point must wear suitable PPE. 


       7. The crew member assigned to escort the pilot from the embarkation 
       point to the wheelhouse must wear suitable PPE. 


       8. Where possible, the route from the embarkation point to the wheelhouse 
       should be via the open deck, as opposed to within enclosed spaces. 


       9. The wheelhouse should be cleared of all crew not essential to the safe 
       navigation of the vessel, and all crew member’s present must wear 
       appropriate PPE, including facemasks. 


       10. Unless necessary for the safety of the pilot (i.e. during the embarkation 
       process), crew or vessel, the pilot and crew should at least observe 
       (where practicable) “social distancing” i.e. keep 2m apart.  Where social 
       distancing on the Bridge is not possible the Port may consider temporarily 
       suspending Pilot Services.  In any event they should avoid shaking hands 
       and any other unnecessary contact.  On arrival at the bridge they are to 
       wash or sanitise their hands before beginning any pilotage. 


       11. Similar precautions must be taken during disembarkation of the pilot 
       either ashore or to the pilot launch.  An Information Notice for Crews and 
       Pilots has been issued and is contained at Annex A. 


       12. In all cases due consideration should be made as to the necessity of 
       actioning a pilot for a particular vessel if this could be delayed in order to 
       protect the health of both staff and the local community. 


If any vessel is not able to comply with the requirements of this notice they are required to notify Port Control, this information can then be relayed to the pilot prior to their arrival at the vessel. 

Admiralty charts 3274, 3275 and IMRAY Y26 and 2600 Atlas refer.









Port of Milford Haven
Gorsewood Drive
Milford Haven
SA73 3EP

Tel: 01646 696100

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